The Parish of St Wilfrid's
Pool-in-Wharfedale with Arthington
in the Diocese of Leeds
DATA PRIVACY NOTICE
The Parochial Church Council (PCC) of the
Parish of St Wilfrid's, Pool-in-Wharfedale with Arthington.
1. Your personal data - what is it?
Personal data relates to a living individual who can be identified from the data. Identification can be by the
information alone or in conjunction with any other information in the data controller's possession or likely to
come into such possession. The processing of personal data is governed by the General Data Protection
Regulation (the "GDPR"). The term "data subject" refers to the person about whom data is held and/or processed.
2. Who are we?
The PCC of St Wilfrid's is the data controller. This means it decides how your personal data is processed and for
3. How do we process your personal data?
The PCC of St Wilfrid's complies with its obligation under the "GDPR" by keeping personal data up top date; by
storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting
personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical
measures are in place to protect personal data.
We use your personal data for the following purposes:-
1) To enable us to provide a voluntary service for the benefit of the public in a particular geographical area as
specified in our constitution;
2) To administer parish records;
3) To fund raise and promote the interests of the Parish;
4) To manager our employees and volunteers;
5) To maintain our own accounts and records (including the processing of gift aid applications
6) To inform you of news, events, activities and services running in the parish;
7) To share, when appropriate, your contact details with the Diocesan Office so they can keep you informed
about news in the Diocese and events, activities and services that will be occurring in the Diocese and in which
you may be interested.
4. What is the legal basis for processing your personal data?
1) Explicit consent of the data subject so that we can keep you informed about news, events, activities and
services and process your gift aid donations and keep you informed about appropriate events.
2) Processing is necessary for the performance of a contract with the data subject to enter into a contract,
eg weddings and funerals.
3) Processing is necessary for carrying out obligations under employment, social security or social protection law,
or a collective agreement;
4) Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim
a) the processing related only to members or former members (or those who have regular contact with it in
connection with those purposes); and
b) there is no disclosure to a third party without consent.
5. Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with other members of the
church in order to carry out a service to other church members or for purposes connected with the church. We
will only share your data with third parties outside of the parish with your consent.
6. How long do we keep your personal data?
We keep data in accordance with the guidelines set out in the guide "Keep of Bin: Care of your Parish Records"
which is available from the Church of England website.
Specifically, we retain electoral roll data while it is current and for six years thereafter; gift aid declarations and
associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers
(baptisms, confirmations, weddings, funerals) permanently.
7. Your rights and your personal Data
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal
1) The right to request a copy of your personal data which the PCC of St Wilfrid's holds about you;
2) The right to request that the PCC of St Wilfrid's corrects any personal data if it is found to be inaccurate or
out of date;
3) The right to request your personal data is erased where it is no longer necessary for the PCC of St Wilfrid's
to retain such data;
4) The right to withdraw your consent to the processing at any time
5) the right to request that the data controller provide the data subject with his/her personal data and where
possible, to transmit that data directly to another data controller, (known as the right to data portability),
(where applicable) (Only applies where the processing is based on consent or is necessary for the
performance of a contract with the data subject and in either case the data controller processes the data
by automated means);
6) The right, where there is a dispute in relation to the accuracy or processing of your personal data, to
request a restriction is placed on further processing;
7) The right to object to the processing of personal data, (where applicable) (Only applies where processing is based on
legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing
and processing for the purposes of scientific/historical research and statistics);
8) The right to lodge a complaint with the Information Commissioners Office.
8. Further Processing
If we wish to use your personal data for a new purposes, not covered by this Data Protection Notice, then we will
provide you with a notice explaining this new use prior to commencing the processing and setting out the relevant
purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new
9. Contact details
To exercise all relevant rights , or queries or complaints please, in the first instance, contact the PCC Secretary
by email at firstname.lastname@example.org